Privacy Policy

Introduction

Life in Motion Videography ("we", "our", "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our services or visit our website.

We are committed to complying with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR). This policy explains how we collect and process your personal data.

Information We Collect

We may collect the following information from you:

• Name and contact details (email address, telephone number, postal address)
• Wedding details (date, venue, timeline)
• Payment information
• Preferences and special requirements for your wedding film
• Images and video footage from your wedding day
• Information you provide when you communicate with us
• Technical information when you visit our website (IP address, browser type, pages visited)

How We Use Your Information

We use your personal information for the following purposes:

• To provide our videography services to you
• To manage your booking and process payments
• To communicate with you about your wedding film
• To improve our services and website
• To comply with legal obligations
• With your consent, to showcase our work through our portfolio, website, and social media

Legal Basis for Processing

We process your personal data on the following legal grounds:

• Contract: Processing necessary for the performance of our contract with you
• Legitimate Interests: Processing necessary for our legitimate business interests
• Consent: Where you have given us explicit consent to process your data
• Legal Obligation: Where processing is necessary to comply with legal obligations

Data Retention

We will retain your personal information for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

For wedding footage and films, we typically retain these for 12 months after delivery of your final film, after which they may be archived. We recommend that you make and keep backup copies of your wedding film.

Data Sharing

We may share your personal information with:

• Service providers who help us deliver our services (e.g., cloud storage providers, payment processors)
• Professional advisers (e.g., lawyers, accountants)
• Other wedding vendors (with your permission only)
• Regulatory authorities when required by law

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes.

Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed.

We limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and are subject to a duty of confidentiality.

Your Rights

Under data protection laws, you have rights including:

• The right to access your personal data
• The right to correction of inaccurate personal data
• The right to erasure (in certain circumstances)
• The right to restrict processing
• The right to data portability
• The right to object to processing
• Rights related to automated decision making and profiling

To exercise any of these rights, please contact us using the details provided below. You will not have to pay a fee to access your personal data or to exercise any of your other rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive.

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: hello@lifeinmotion.com
Phone: +44 123 456 7890
Address: [Your Business Address]

Complaints

If you have a concern about our handling of your personal data, please contact us in the first instance. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

Last updated: 23 March 2025